Accountingthat closes itself every day
Record every sale, bill and payment once and see profit, cash flow and balances update in real time. Built in double entry, no extra software.
What does the ERP Instfy accounting module do?
It records all financial activity of the company in one place: bank accounts and transfers, customer invoices, estimates, credit and debit notes, supplier bills, expenses and payments. Every entry posts to a double entry chart of accounts, so the general ledger, trial balance, balance sheet and profit and loss report are always current. Budget planning compares planned against actual by period.
Part of ERP Instfy, the cloud ERP by Instfy. Updated 2026-10-04.What you can dowith accounting & finance
Banking, invoices, estimates, bills, expenses, double entry, general ledger, trial balance, balance sheet, P&L and budgets in one cloud accounting system.
Banking and transfers
Register bank and cash accounts, move money between them and keep balances reconciled.
Invoices and estimates
Send branded estimates, turn them into invoices and track what is paid, partial or overdue.
Bills and expenses
Log supplier bills and expenses with categories, attachments and payment receipts.
Credit and debit notes
Adjust invoices and bills correctly, with the history kept in the client or vendor record.
Double entry
Chart of accounts, journal entries, general ledger, trial balance and balance sheet.
Profit and loss, budgets
P&L by period and budget plans that show planned against actual for every category.
How it worksin four steps
The same flow your team will follow inside ERP Instfy. Detailed instructions are in the Accounting & Finance guide.
Set up accounts
Create bank accounts, taxes, categories and your chart of accounts.
Record activity
Issue invoices, register bills, expenses and payments as they happen.
Reconcile
Match payments to invoices and bills and keep bank balances right.
Report
Open P&L, balance sheet and budget reports any day of the month.
Who uses it
Teams that work in this module every day.
- Owners and CEOs
- Finance managers
- Bookkeepers
- Accountants
- Controllers
Industries
Sectors where this module makes the biggest difference.
Frequently askedquestions
Does ERP Instfy have double entry accounting?
Yes. Every invoice, bill, expense and payment posts to the chart of accounts, and you can also create manual journal entries. The general ledger, trial balance and balance sheet come from the same data.
Can I send estimates and convert them into invoices?
Yes. Create an estimate for a customer, send it, and when it is approved convert it into an invoice without retyping the items.
How do I see if the company is profitable this month?
Open the profit and loss report for the period. It uses all revenue and expenses recorded, so it is ready without closing the month first.
Can I plan a budget and compare it with real numbers?
Yes. The budget planner lets you set planned income and expenses by category and period and shows the difference against actual values.
Can my accountant access the system?
Yes. Create a user with a role that gives access only to the accounting area, so they can review reports without touching other modules.
Works togetherwith other modules
Data flows between modules automatically, without exports or duplicate entry.
- CRMCapture leads, move deals through your pipeline and keep contracts and conversations next to the invoices and projects that follow.
- Products & InventoryKnow what you have, where it is and what to buy next.
- Point of SaleSell in seconds from any browser.
- HR & PayrollFrom the job posting to the monthly payslip, every employee record lives in one profile that managers, HR and finance can trust.
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